Sub-Contracts Administrator, Principal

Under limited supervision, performs Contracts job functions as assigned by management. Typical job responsibilities include preparing list of contactors to which request for proposals may be submitted, compiling request for proposal packages, preparing and reviewing all bid tabulations and modify and update the scope, terms and conditions, and commercial terms of contract. The specific work assignment may include duties or activities that assist and support management in one or more of the following functional areas, in addition to other duties as assigned:

  • Coordinates with appropriate disciplines in order to summarize bid proposals and make recommendations to project management for approval
  • Conducts pre-award conference with contractors and clients in order to assure common understanding of the subcontract and subsequently awards contract via phone, telex, or letter
  • Solicits awards, administers and closes contracts in accordance with Federal Acquisition Regulations (FAR) and Department of Energy Acquisition Regulations (DEAR), and Project Procedures.
  • Through close interface with project, design, client, and contractor, prepares subcontract documents incorporating into the scope, terms and conditions, and commercial terms, any changes which have been specified by the above listed parties and routes documents for signature
  • Tracks status of all contractual deliverables and ensures deliverables are in compliance with contract requirements
  • Acts as a liaison with management throughout the company hierarchy to gather and analyze data on company sourcing strategy and makes recommendations of new trends in sourcing and procedures
  • Represents the company in meetings with and presentations to DOE and industry representatives
  • May be located or relocated to the job site in order to act as a local negotiator and coordinator for any variances from the contract, monitor contractor's compliance to terms of contract, monitor adherence to agreed upon schedules and recommend approval of payment to contractor
  • Performs duties complex to difficult in nature
  • Other job related duties as assigned
  • Maintains knowledge of and demonstrates ability to perform work safely in accordance with all approved safety policies, procedures and applicable regulations and performs assigned duties in a safe manner
  • Actively participates in Safety Work Groups

Minimum Requirements

  • BA/BS degree in a related field and 9 years of related experience, or an equivalent combination of education and experience is required. Typical experience ranges from 9 - 12 years.
  • Proficient with computers and Microsoft Office Suite
  • Expert understanding of federal and state policies and regulations
  • Excellent interpersonal and communication skills
  • Exemplary attention to detail
  • Maintains sensitivity to and report on instances of fraud, waste and abuse.
  • DOE “L” clearance or ability to obtain a DOE “L” clearance.