Under general supervision, performs Contracts job functions as assigned by management. Typical job responsibilities include preparing list of contactors to which request for proposals may be submitted, compiling request for proposal packages, preparing and reviewing all bid tabulations and modify and update the scope, terms and conditions, and commercial terms of contract. The specific work assignment may include duties or activities that assist and support management in one or more of the following functional areas, in addition to other duties as assigned:
Participates in pre‑award conference with contractors and clients in order to assure common understanding of the subcontract and subsequently awards contract via phone, telex, or letter
Understands and closes contracts in accordance with Federal Acquisition Regulations (FAR) and Department of Energy Acquisition Regulations (DEAR), and Project Procedures.
Through close interface with project, design, client, and contractor, prepares subcontract documents incorporating into the scope, terms and conditions, and commercial terms, any changes which have been specified by the above listed parties and routes documents for signature
Tracks status of all contractual deliverables and ensures deliverables are in compliance with contract requirements
May be located or relocated to the job site in order to act as a local negotiator and coordinator for any variances from the contract, monitor contractor's compliance to terms of contract, monitor adherence to agreed upon schedules and recommend approval of payment to contractor
Interface with the project team or engineers and the Procurement organization.
Work with the project team in the identification of long lead items or the materials and services needed for the project.
Assist the project team with development of the procurement related documents (statements of work, J attachments and technical documents for the purchase of the items and services, work with engineering to develop specifications.
Works closely with Contract Administrator when transferring technical documents for RFP package
Assist the project team with development of technical criteria needed for solicitation of the items or services needed.
Work with the project team on the scheduling of the procurement items and services.
Work with procurement in the identification of adequate sources/suppliers by developing a high level statement of work that can be posted on the Federal Business Opportunity website for the identification of sources.
Participate with the project team on the technical review of the supplier proposals.
If required, assist the project team with coordinating of quality document requirements/reviews for the procurement of quality related items or services.
Interface with the project team/engineers and procurement on requests for deviations from suppliers or vice versa.
Work with Cost Account Manager (CAM) for the project team for any project/procurement related items or services (budget requests, deliverables, etc.)
If required, provide weekly reports to the project.
Participate in the projects management reviews/assessments.
Performs duties of moderate complexity in nature
Other job related duties as assigned
Responsible for Procedure Reviews and Annual Maintenance
Responsible for Managing Closeouts and Transmittals
Maintains knowledge of and demonstrates ability to perform work safely in accordance with all approved safety policies, procedures and applicable regulations and performs assigned duties in a safe manner
Actively participates in Safety Work Groups
Work in an office at a normal environmental restoration atmosphere (outdated and/or abandoned facilities or industrial field environments). May also work at off-project sites representing the organization at various types of locations throughout the community for business purposes. Potential exposure to equipment movement hazards, dangerous chemicals/solvents or hazardous and radioactive materials if proper safety procedures are not followed.
Ability to perform sedentary to light work, exerting up to 50 pounds of force occasionally (any exertion of force/lifting greater than 45 pounds requires usage of a two person “buddy system”), non-repetitive, up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly, repetitive; performing such activities as lifting, lowering, carrying, pushing, pulling, standing, walking, grasping, kneeling, stooping, reaching.
Ability to perform primary office duties including heavy computer usage.
In some cases radiological training may be required.
Bachelor’s degree in an engineering program and 8 years related experience.
3 or more years of experience participating in the procurement process and able to articulate the basic procurement process preferred
Must have demonstrated experience in translating engineering, operations, procurement and construction requirements to technical specifications or statements of work for the purpose of vendor solicitation.
Demonstrated technical writing ability
The statements above are intended to describe the general nature and level of work being performed by the person assigned to this position. Principal duties and responsibilities are intended to describe the overall purpose of this job.
This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform job-related duties as requested by management. All requirements are subject to modification to reasonably accommodate individuals with a disability.